Assignment Details
1. Executive Support:
○ Manage the CEO’s calendar, including scheduling meetings, appointments, and
travel arrangements.
○ Act as the first point of contact for the CEO, handling inquiries and requests, and
prioritizing urgent matters.
○ Prepare and edit correspondence, communications, presentations, and other
documents on behalf of the CEO.
○ Assist the CEO in managing and tracking key projects, ensuring deadlines are
met and progress is communicated.
○ Coordinate with various departments to gather information, prepare reports, and
provide updates to the CEO.
2. Meeting Coordination:
○ Organize and coordinate meetings, including preparing agendas, taking minutes,
and following up on action items.
○ Ensure the CEO is well-prepared for all meetings, providing relevant materials
and background information.
○ Liaise with internal and external stakeholders to facilitate smooth communication
and collaboration
3. Communication and Correspondence:
○ Draft and review communications on behalf of the CEO, ensuring accuracy and
alignment with the CEO's voice and priorities.
○ Handle confidential information with the utmost discretion and professionalism.
4. Administrative Tasks:
○ Manage the CEO’s expenses, including processing expense reports and
reconciling statements.
○ Arrange domestic and international travel for the CEO, including flights,
accommodations, transportation, and visas.
○ Prepare detailed itineraries and ensure all travel arrangements are made in a
timely and cost-effective manner.
○ Maintain an organized filing system for both digital and physical documents.
○ Perform other administrative duties as required to support the CEO and the
executive team.
○ Oversee the day-to-day office operations for the eGovernment Foundation,
ensuring a well-organized and efficient workplace.
○ Manage office supplies, equipment, and facilities, coordinating with vendors and
service providers as needed.
○ Ensure compliance with health and safety regulations and manage office-related
policies and procedures.
○ Manage domestic and international travel arrangements for the organization,
ensuring cost-effective and timely bookings.
○ Coordinate and support company events, meetings, and functions, including
logistics and catering arrangements.
○ Manage and supervise office staff, ensuring that administrative tasks are
completed accurately and on time.
5. Stakeholder Management:
○ Build and maintain strong relationships with key stakeholders, including board
members, clients, and partners.
○ Coordinate and manage communications between the CEO and internal/external
stakeholders
Skills Required
Education: Bachelor’s degree related in any field.
● Experience:
○ A minimum of 2 to 8 years of experience in an executive support role, preferably
as a PA to a C-level executive.
○ Experience in office administration and in a fast-paced, dynamic environment is
highly desirable.
● Skills:
○ Exceptional organizational and time-management skills.
○ Strong written and verbal communication skills.
○ Proficiency in office management software, including Microsoft Office Suite
(Word, Excel, PowerPoint, Outlook).
○ Ability to manage multiple tasks and prioritize effectively.
○ High level of discretion and confidentiality.
Competencies:
● Attention to Detail: Ability to maintain accuracy and consistency in all tasks.
● Problem-Solving: Ability to anticipate needs and proactively address challenges.
● Adaptability: Comfortable working in a dynamic environment with changing priorities.
● Professionalism: Demonstrates a high level of professionalism and integrity in all
interactions.
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11 month(s)
2+ years 
On-Site
