Consultant Executive Assistant

Skill Area/Function

General Management/Leadership

General Administration - facilities management, procurement

Location

On-Site - Bengaluru

Capacity

Full Time

Duration

12 months

Project posted on

18/02/2025

Assignment Details

Our client, a leading global specialist in energy management and automation is looking to engage with a Consultant Executive Assistant.

Scope of Work -

Coordinate and schedule meetings with internal and external stakeholders, managing logistics and ensuring all participants are informed.
Co-ordination with vendors and procurement teams for agreements / contracts and onboarding of resources to the team.
Coordinate travel arrangements, itineraries, and accommodation for executive team members and for top management when they are visiting Bangalore.
Efficiently manage and maintain executive calendars, including scheduling meetings, appointments, and conferences.
Collaborating with HR and Admin to organize employee engagement & welfare activities all year long.
Planning and execution of various team and corporate events, whenever required.
Raising purchase orders and following up for timely approvals.
Prepare meeting agendas, materials, and presentations, ensuring the executive is well-prepared for meetings.
Anticipate and prioritize schedule conflicts and proactively resolve them to optimize
Attend meetings, take accurate minutes, and follow up on action items, ensuring timely completion.
Manage confidential and sensitive information with the highest level of discretion and confidentiality.
Content creation (Write-ups, Flyers, Invites, Presentations etc.).
Maintain organization charts and internal mailing lists.
Perform other administrative tasks as needed.

Capacity (Full-time/ Part-time) - Full time

Location (Onsite/ Remote) - Onsite Avinaya Campus

Duration of the Contract - 1 year

Skills Required

• 5+ years’ relevant experience
• Strong planning and organizing skills
• Strong attention to detail
• Strong vendor management capabilities
• Strong verbal and written communication skills
• Highly motivated and action-oriented

About the Client

A leading global specialist in energy management and automation

Industry

Electricial Utilities and Power Producers

Minimum Experience:

6+ years

Additional Skills:

Administrative assistance
Executive assistant
Event management
Vendor management
Facilities management

No of open positions:

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