Assignment Details
Our client, A leading global specialist in energy management and automation is looking to engage with a Facilities & Administration Manager to oversee the operations of their facilities
Roles and responsibilities:
1. Facilities Management:
- Oversee daily operations and ensure optimal utilization of all facilities and equipment (including HVAC, UPS, DG, Chiller, Transformers, etc.).
- Manage housekeeping, maintenance, and energy management systems.
- Ensure all safety protocols, including the proper use of Personal Protective Equipment (PPE) and safety standards, are adhered to across facilities.
- Maintain cleanliness in offices, cafeterias, and common areas as per schedule.
2. Administration Management:
- Supervise administrative activities such as office space planning, seating arrangements, asset management, and procurement of office essentials.
- Maintain statutory records for audits, payment trackers, and ensure timely statutory compliance with municipal regulations, labor laws, and safety standards.
3. Vendor & Security Management:
- Develop and maintain relationships with vendors, ensure service level agreements (SLA) are met, and manage vendor payments.
- Oversee security systems, including CCTV, access control, and fire alarms, ensuring a safe and secure work environment.
4. Project & Property Management:
- Plan and execute office space allocation and re-arrangements based on project requirements.
- Manage landscaping, parking, utilities, and other surface areas.
- Act as the focal point for property management across multiple locations, ensuring smooth daily operations.
5. Financial & Inventory Management:
- Prepare and manage monthly budgets for facility maintenance, asset management, and inventory.
- Track cash flows and ensure cost control measures are implemented effectively.
- Ensure all assets across locations are accounted for, maintained, and updated in the asset management system.
6. IT & Data Center Management:
- Manage IT infrastructure and assets, including data centers and PC hardware servicing.
- Collaborate with the IT team to ensure smooth operations and maintenance of IT assets.
7. Team Leadership & Development:
- Train and supervise a team of technicians, cleaners, and administrative staff.
- Foster a culture of excellence by ensuring the team adheres to standard operating procedures (SOPs) and meets performance targets.
Skills Required
Skills required:
- 15+ years of experience in Facilities & Administration, with a focus on Real Estate, IT Management, Procurement, and Security Management.
- Strong skills in vendor management, negotiation, project management, and operational efficiency.
- Proficient in financial management, budgeting, and maintaining statutory compliance.
- Excellent communication, interpersonal, and stakeholder management skills.
- Hands-on experience with inventory and asset management, property management, and travel management.
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6 month(s)
7+ years 
On-Site
